Cash Flow Management

Improving Cash Flow Management with Credit Cards

Last updated on February 14, 2018 Views: 13130 Comments: 0

A credit card can be used as an essential tool in effective cash flow management. Savvy cardholders wield their plastic to accrue savings, improve their credit score, and oversee day-to-day financial activity like a trained accountant. But credit can also be a double-edged sword, with unmanageable debt awaiting those who misuse it.

There are a few important cash flow management concepts to remember that will keep your personal finances in the black. The below mantras cover all the basics of using credit cards to organize your in and outbound cash, and also offer some tips for saving extra bread in the process.

Treat Yourself Like a Business

Before we bring credit cards into the picture, let’s start with a very simplistic financial mindset to get you on the right foot: think of your own life as you would a business. A restaurant will quickly go under if it spends more to pay staff, rent, and buy ingredients than it earns from the sale of prepared food. An individual’s bank account must be given the same consideration.

This idea manifests itself in a strategy that looks simple on paper, but can be difficult in practice: spend less than you earn. To help enforce self-imposed limits and act responsibly, it’s recommended to create a personal cash flow statement that accounts for all monthly income and spending.

Track Income and Expenses with Care

You might be surprised by how many small, irregular purchases crop up when you keep perfect track of your spending. Every expended cent should be recorded, as they can otherwise accumulate over time and leave mysterious, unexplained gaps in a cash flow chart. Incoming cash, while usually more predictable, also needs to be correctly documented. Ensure that your cash flow statement includes the following entries:

  1. Regular Income: This includes your steady income and spousal income if applicable. The easiest to record is salary, but bonuses and commissions should also be listed. Do not include reinvested or locked income such as dividends, or unrealized gains from equity investments that are still open, for example. This money isn’t liquid, so it isn’t immediately relevant for the purposes of modeling your incoming cash.
  2. Peripheral Income: Other, typically smaller sources of cash  can be placed in this section, which might include consulting or freelancing income, government benefits, pensions, dividends and investment residuals that aren’t steady enough to be included in the ‘Regular Income’ section.
  3. Fixed Expenses: Predictable expenses should be entered in the correct amount and date they’re expected to be paid, and might include things like mortgage and lease payments, rent, taxes, and scheduled investment contributions. However, as many shoppers can attest to, the list doesn’t end here.
  4. Variable Expenses: The most troublesome part of any cash flow statement, variable income consists of the bills that are largely circumstantial in nature. They can be hard to predict, and prove even harder to track. Purchases like groceries, clothes, entertainment expenses (restaurants, movies, streaming subscriptions, etc.), medical care and ATM withdrawals go here.

Sample Personal Cash Flow Statement

Below, you can see how fictional couple Jack and Lisa keep track of their monthly incomes and expenses. By living below their means and practicing diligent financial upkeep, the couple is able to land in the black each month.

 January FebruaryMarch
Opening Balance$19,800 $25,610 $33,350
Regular Income
Lisa's salary$5,500 $5,500 $5,500
Lisa's overtime$1,200 $900 $980
Jack's salary$4,200 $4,200 $4,200
Jack’s quarterly bonus--$1,500
Peripheral Income
Lisa consulting$700 $1,800 $250
Realized gains--$2,000
Dividends--$340
Total Income$11,600$12,400 $14,770
Fixed Expenses
Rent$2,400$2,400$2,400
Municipal taxes$140$140$140
Electricity$160$160$160
Gas$60 $60 $60
Phone and internet$200$200$200
Subscriptions$30$30$30
Vehicle loan$480$480$480
Variable Expenses
Groceries$400$400$400
Clothing$220$220$220
Restaurants and bars$500$140$710
Vacation$1,200--
Gifts-$100$220
Total Expenses$5,790$4,660$5,200
Monthly Cash Flow$5,810$7,740$9,570
Closing Balance$25,610$33,350$42,920

Maintain a Documented Record of Purchases

Your first go at maintaining a cash flow chart might be challenging. It takes time and practice to make something a habit, and most individuals don’t have the discipline required to save hard copies of all their receipts. This means that a lot of purchases made in cash can potentially fall through the cracks rather than find their way onto a cash flow chart.

Using credit cards instead of cash helps preserve a more thorough record of purchases (though it’s still recommended to save receipts as a backup). And aside from making it easier to track expenditures, the use of credit cards can also earn rewards points that can help you reduce travel costs, or generate cash back directly from various expenses.

Pay Bills on Time

Delinquent bills accrue interest and fees, which can slowly send manageable debt into unmanageable territory. Using a credit card automates the process of paying bills, which has several advantages over paying them manually. The most significant advantage of automated bill pay is that you no longer need to rely on your memory, reducing the chance that you’ll miss a payment and incur a financial penalty. Automatic bill payments can often be customized, so that they only come due once the cardholder has already been paid their salary, for instance.

Many cards, like the Tangerine money back credit card also offer incentives for scheduling automated payments and recurring bills that can make this cash flow management system especially attractive.

Moreover, credit cards grant users a grace period between when a statement arrives and when it must be paid. This basically amounts to an interest-free loan, as you’re purchasing something on credit without the requirement to pay for it immediately. Assuming the bill is paid within the grace period, no extra interest or fees on the purchase are added. The minimum grace period for all Canadian credit cards is 21 days, though some card issuers may offer longer grace periods, and might also allow cardholders to set their preferred billing date. Not all credit cards will offer this flexibility, so before settling on a card it’s wise to compare the best credit cards for cash flow management.

Never Carry a Balance

It might be tempting to only pay the minimum balance and carry extra debt from month to month, especially with a low interest credit card, but it’s never recommended. Those who tend to overspend should remember that interest effectively adds to the purchase price of the item they splurged on, which compounds as the months go by.

Chronic overspenders might consider reducing their credit limits, which diminishes the ability to indulge and reduces the chance of having to carry a balance that can’t be paid off each month. But be warned that a reduced credit limit might also have a negative impact on credit utilization ratio—a metric that’s very relevant to good credit scores.

Taming the Cash Flow Beast

Maintaining cash flow requires practice and discipline. But it’s worth the effort, as it results in significant savings over time if you stick to the plan and adjust accordingly for changes. With the proper tools in hand, being consistent is simple and exceptionally rewarding.

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